Methodology-Collecting, Validating and Documenting Data:

The VDC adopts its methodology in accordance with International Humanitarian Law, Human Rights Law, and the 4 Geneva Conventions, all of which constitute the center’s legal framework for documentation.

What the VDC considers to be a violation is based on IHL, HRL, and Geneva conventions’ definitions of violations, including, but not limited to, attacks against civilians, civilian infrastructures, and humanitarian and aid facilities.

The VDC documents violations committed by all actors in Syria regardless of ethnicity, religion, or any other characteristic. As much information as possible is documented on each violation, including its perpetrators, the place of occurrence, date of occurance, type of violation, and other statistical attributes related to the victims and violations.

Due to robust documentation methodology, publications are often delayed, and numbers are sometimes less than what is published by similar organisations due to the time needed to obtain the aforementioned details.

Stages of Data Documentation:

The VDC carries out a multiple-stage process of documentation in order to achieve the highest level of accuracy.

Stage 1: Information is gathered and documented by the data collectors, a group of human rights and field activists, as well as reporters assigned by the center in different regions. In addition, data is collected from other reliable sources such as field hospitals, cemeteries, families of casualties, and certain media centers. Once data credibility is established and documented in special forms, the data is sent to the database administrative team, who in turn compare the information and establish verification.

Stage 2: Videos, images, and any other information related to the victims are gathered in the days following the incident. This data is then presented to the data inspectors, a team that consists of specialists in different Syrian governorates. This process ensures data accuracy, correctness, and completeness before it is entered into the database.

Stage 3: Follow ups and updates take place on a daily and monthly basis for data entered into the database. Information is sent back to the field activists to ensure that it is free from errors. Additionally, new information and material such as photos and videos are entered. This task is carried out by data collectors and data inspectors. Both work on collating complete lists of information on casualties in different cities and villages to be compared with information documented by the center. The executive team regularly inspects the database to minimise errors that may have taken place while logging the data.

These three stages are essential; however, they are by no means a complete mission due to the complexities of the situation in Syria, the sieges imposed on some areas, and the dire security situation activists are living in. In addition, challenges are presented by the barriers between Syrian cities and villages, families’ fear of providing more information due to security threats, and electricity and internet cut-outs in most rebel-held areas.

The VDC’s Managerial Framework:

The VDC is registered as a non-profit organisation in Switzerland, and consists of a team of 35. Most of the team is based in Syria and distributed among the main conflict areas and front lines, while other team members reside in neighbouring countries and Europe. Additionally, the VDC has five board members who oversee the center’s strategic direction and work closely with the executive director who supervises the daily operations of the center.

Work Guidelines:

• The VDC adopts strict security and confidentiality policies due to information sensitivity and security threats on staff.
• The VDC seeks to maintain the highest levels of accuracy and credibility, through the three documentation stages and regular checks and inspections.
• The VDC documents violations committed by all actors and regardless of the characteristics of the perpetrators.
• The VDC seeks to document as much information about the perpetrator and victim, including civilian and non-civilian categorisation, area, date, means of death, type of violation, and other statistical characteristics related to the victims and violations.
• The VDC accepts funding from only independent entities, who are impartial to armed or political actors in Syria. With the exception of the Swiss government, the VDC only accepts funds from non-governmental entities.